2015 May Be Coming to an End…But, We’re Not Even Close to Taking a Break!
It’s hard to believe 2015 is nearing its end. It’s been a year of great accomplishment, strengthening our community while increasing our impact on SE Wisconsin’s LGBT communities.
You Have The Potential To Create Positive Change
December 1, 2015
- A special call to action to create a global day of giving that brings diverse organizations and communities around the world together to give back. You don’t have to be a world leader or a billionaire to give back.
- About ordinary people coming together doing extraordinary things.
On December 1st, Cream City Foundation will be participating in #GivingTuesday. Choosing to give to Cream City Foundation is great way to create the most impact with a gift of any size! The power of collective giving means more grants, more support and more progress. Be a part of the BIG PICTURE: Join our fundraising efforts!
Keep a look out on December 1 for your online invitation to Cream City Foundation #GivingTuesdsay.
Your end of the year gift will ensure funding for critical grant making aimed at building LGBT leaders,
the organizational capacity of local LGBT nonprofits responding to the needs of our communities and enhancing the health, safety, economic and cultural well being of LGBT people.
Supporting Arts and Culture
Cream City Foundation was thrilled to sponsor The World’s Stage Theatre Company’s production of “Bent.”
produced in July 2015. Artistic Director Gretchen Mahkorn said, “Art is a way to not only provide information, but to affect people’s souls and hearts. Theatre gives voices to those who sometimes don’t have a voice. The sponsorship from Cream City Foundation for The World’s Stage Theatre Company and our production of “BENT” allowed us to focus on bringing such an important story and overlooked LGBT history to life. Organizations like Cream City Foundation are vital to our community – it is a testament to their belief in the power of the arts.”
Encouraging Philanthropy Through Action
Nadia Rizk, an auditor at Rockwell Automation, saw Cream City Foundation as being positioned to move new ideas forward
and decided to underwrite a party and fundraiser for the Foundation.
With Nadia’s faith in the Cream City Foundation and creating an event to convene the community, she strategically aimed her gift to be able to start community conversations and assist with raising operational funds for the Foundation. “It’s is difficult for charitable organizations to obtain unrestricted funding,” she said. “I figured this would be a great way for Cream City Foundation to obtain that.”
Nadia ingeniously brought together her personal and work networks, combined them with her family’s restaurant, Casablanca on Brady, and the talent of Cream City Cabaret for a winning formula for a successful fundraiser. In doing so, Nadia convinced everyone involved that leveraging business and creative talent for the greater good of the LGBT community was the right thing to do and good business. Cream City Foundation benefited from everyone’s generosity, with beverage proceeds, tips and raffle ticket sales being donated without the cost of hosting a fundraiser.
Noting why she gave her gift this way, she said, “We need to come together and ask ‘What can WE do?’ and take action.” With the LGBT community being so diverse, Nadia hoped this could focus on equality and close the divide within our own community’s ecosystem, and also would be a vehicle to attract younger donors and encourage philanthropy and action.
The Cream City Foundation is Hiring!
CREAM CITY FOUNDATION SEEKS ADMINISTRATIVE/EXECUTIVE ASSISTANT
Cream City Foundation is a 501(c)(3) public foundation and is Southeastern Wisconsin’s LGBT Community Foundation, bringing donors and non- profit organizations together to support the well being of LGBT people. We mobilize the philanthropic resources necessary to proactively address the human rights and needs of our community. Cream City Foundation was established in 1982 and is celebrating over 30 years of giving to LGBT communities.
The Administrative/Executive Assistant is a full time, non-exempt hourly position reporting directly to the President/CEO. The Administrative/Executive Assistant enhances the President’s effectiveness by maintaining the daily operations of the office, representing the executive to others and providing information management support to all office personnel. Essential responsibilities focus on administrative clerical support for the President and assistance in the facilitation of the Foundation’s grant awards and donor gifts. This candidate is a highly motivated, organized, hard-working, energetic professional who is passionate and professionally poised about LGBT issues pertinent to Cream City Foundation’s mission and purpose.
Administrative and Clerical Support
- Welcomes guests, donors, constituents and employees by greeting them, in person or on the telephone politely and professionally; answering and/or directing inquiries in a timely manner.
- Coordinate all daily incoming and outgoing office postal services, and electronic communications.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain the President/CEO’s schedule in MS Outlook and coordinate scheduling
meetings/events with Board of Directors, Committees, Donors, Employees and others on behalf of President/CEO as required and subsequently facilitates all preparation, coordination and set-up as needed, such as meeting agendas, notes, minutes, action items and follow up correspondence as needed.
- Maintain the President/CEO’s schedule in MS Outlook and
- Coordinate with the President/CEO with light bookkeeping duties, primarily daily deposits, invoices and collections. Prepare weekly transactions report for accountant.
Grant Awards and Donor Management
- Assist the President/CEO with administering Cream City Foundations grant awards, including but not limited to submission and application processes, renewal, tracking and rejection notifications.
- Assist with the donor acknowledgement process, ensuring that donors are thanked via mail and phone in a timely fashion.
- Process donations.
- Process and prepare acknowledgement letters and other correspondence.
- Answer donor questions regarding their giving.
- Assist donors with processing of corporate or institutional matching gifts.
- Ensure proper donor recognition on all materials.
- Maintain individual, foundation and corporation constituent records in GiftWorks (the donor database), including donor information, notes and research, outreach and activity.
- Create and produce reports from fundraising databases, both those regularly scheduled and as needed.
- Update and correct constituent database records.
- Obtain updated billing information from donors, including updating expiring credit cards.
- Assists with production and mailing of annual fundraising appeal letters and annual reports.
- Assists with production and distribution of donor communications both print and electronic.
- Assist with production and distribution of fundraising talking points provided to organization’s Boards of Directors, as well as monthly Foundation reports.
- Support the Foundation staff in the management of the Giving Society, including tracking and maintaining member records and giving history, regular communications and events associated with the Society.
- Demonstrated passion for the LGBT community, embracing both the opportunities and challenges facing it.
- 3 years min. of professional administrative experience. Associate’s degree in a related field preferred, but will consider mix of education and experience.
- Experience in fundraising databases (GiftWorks preferred), proficient in Microsoft Office applications, proficiency with social media such as Facebook, LinkedIn, Twitter, Blogs, etc.
- Exceptional interpersonal skills, an ability to work harmoniously with a diverse workforce and constituency. Proven ability to handle confidential donor foundation communications and correspondence.
- Excellent written communication, including editing and proofreading skills.
- Ability to meet and manage multiple deadlines
- Ability to competently perform all the essential dues of the position with demonstrated commitment to effective donor service delivery and the ability to work productively as a member of Cream City Foundation are basic requirements of all positions at Cream City Foundation.
- Access to a reliable automobile for transportation. Travel is required as are someearly mornings, late nights and occasional weekends pending board, staff and donor events.
- The person employed in the capacity of Executive Assistant needs to occasionally move about inside offices to accesses file cabinets, lift office equipment and supplies weighing up to 25 pounds for various meeting, event and logistical needs.
This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned AND nothing in this job description restrict management’s right to assign or reassign duties and responsibilities to this job at any time.
Position available January 2, 2015.
Please email a resume and letter of interest to Peter J. Holbrook, Ph.D., President/CEO at pjholbrook@CreamCityFoundation.org. All inquiries and applications must be submitted by email. No phone calls please. Resumes without a letter of interest will not be considered.